The Maintainers have quite a nice system with groups for each Guild.
Thank you!
We like having everyone with different colored names....makes the forum look pretty.....
What we did to make sure no one that is not an Actual Guild member vote on a proposal or poll that is only meant for Guild Members is simple:
The Admin part of our Forum allows us to place each registered forum member in a group. We give all groups "read" access to just about everything. But if there is going to be a proposal on something that only Guild Members can vote on, we simply make sure that only the Maintainers Group has "Write" access to that post. Everyone can see it, but only a certain group can vote on it.
Of course going in and putting the right people in the right group was a LOT of hard work for Nynaveve, but we felt it was worth it in the end. Now we just ask, or we already know and put that registered forum member in that group automatically now.