It is proposed that the structure of the Guild be modified.
The description of Guild Councilors would be changed as follows:
Guild Councilors
There will be three Guild Councilors.
Councilor of Technical Direction. This person oversees and approves tools, plugins, technical services and servers, and any other technical needs of the GoW. In particular, this person is the editor in chief of the Wiki, oversees the tool development projects created within the GoW, and is responsible for any code the GoW receives from Cyan Worlds. This person may elect to appoint Guild Directors (as defined below) to assist in any of these tasks.
Councilor of Intra-Guild Relations. This person oversees the forums, the wiki and any other community service the GOW uses. This person handles informational releases, events, and announcements to the GoW community regarding such community services. This person facilitataes GoW community projects such as official Age-building projects. This person may elect to appoint Guild Directors (as defined below) to assist in any of these tasks.
Councilor of Public Relations. This person handles the creation, organization, and execution of all GoW public events. This person facilitates communications with other Guilds, the world-wide Uru community and Cyan Worlds. This person may elect to appoint Guild Directors (as defined below) to assist in any of these tasks.
NOTE 1 Each role of Guild Councilor may be assigned to only one person
NOTE 2 A single person may not be assigned more than one Councilor role.
The rest of the section on Guild Councilors would be unchanged.
The description of Guild Directors would be changed as follows:
Guild Directors
The Guild Directors are expected to help the members of the Guild Of Writers. If they cease to be active, they should be removed at the discretion of the Guild Councilors. They are the responsibility of the current Guild Councilors to maintain and pick.
NOTE 3 The role of Guild Director may be assigned to several persons.
NOTE 4 A person (including a Councilor) may be assigned any number of Director roles.
EXAMPLE 1 The Councilor of Technical Direction may appoint several Directors of tool development
EXAMPLE 2 Several persons, including Councilors, may be assigned the role of Director of forum administration.
The requirements below are for the Councilors to follow when picking new Directors.
The rest of the section on Guild Directors would be unchanged.
END OF PROPOSAL
Notes on this proposal:
Notes 1 and 2 provide adequate separation of duties, aka "checks and balances".
Notes 3 and 4 provide flexibility and alleviates the risk of roles becoming vacant because of persons going MIA.
In my opinion, this proposal:
- meets the objectives of the proposal put forward by Hoikas, Branan and other representatives
- provides flexibility while maintaining checks and balances
- provides a structure of Councilors that is aligned with our current needs and our current reality
In the past 3 years the role of Councilor of Artistic Direction has produced no observable result. Clearly any successful community project was due to individual or group efforts coming from guild members. What those members needed was a facilitator. For this reason, I have folded this responsibility back into the role of Councilor of Intra-Guild Relations.
In the initial proposal thread, this was posted by Hoikas:
In a nutshell, these changes move the responsibility of forum/server administration to me. This is not an issue since I have been doing these tasks for quite some time now. I actually enjoy keeping the forum turned on and running smoothly.
This IS an issue. Roles and responsibilities should not be made to accommodate personal preferences, abilities or availability. My proposed structure allows Hoikas to keep his role of Councilor of Technical Direction, while also being appointed Director of forum administration by the Councilor of Intra-Guild Relations, which is an elected post. This provides legitimity to the appointment, and also provides checks and balances, which might have prevented two recent situations where consultation and communication could have been better. The principle of separation of duties can be respected with this structure, by separating oversight and execution.